AIS
Administrative Information System(AIS) is a software system that manages and directs all work documents and records safely and confindentiality. It also assits in transferring and processing documents in a scientific and systematic manner. The system provides a wide range of tools to help users capture, process and transfer information quickly. Built with the purpose of creating standard information flows, AIS provides a solid foundation for storage and exploitation of information in all areas. This product is developed by Software Center of CTIN company.
Main Features
• Document management
• Task management
• Reports to units and individuals
• Meeting and work schedule management
• Information and notifications management
• Ledger management
• Other administrative functions
- ...
Highlights
Benefits
- For managers: manage and administrate work documents anytime, anywhere. Capture complete information, making accurate decisions.
- For staff: ease of managing and searching for documents related to current tasks. Grasping the work assigned by management quickly, provide timely report, ease of communication and discussion to improve work efficiency.
- For archives unit: manage, distribute and search documents with ease and simplicity. Convey and commnunicate guidances from management to departments in a quick and timely manner.
- For departments: effective internal information management. Easily in exchanging and sharing information. Saving costs and reduce labor. Intensify collaboration between individuals, departments.
Awards
The AIS product has been honored with many prestigious awards such as the Gold medal in Vietnam Expo International Software Fair for Software 2004, Certificate of Merit of Sao Khue Award 2006, Sao Khue Award 2007 for IT product contributed remarkably to the development of the Vietnam software industry, the Certificate of Merit of the Ministry of Information and Communication for application solution with high efficiency in management, the Gold Cup for Information Technology For packaging software - commercial software...
Contacts
- Joint Stock Company for Telecoms and Informatics(CTIN). Address: Alley 158/2 Hong Mai Street, Quynh Loi Ward, Hai Ba Trung District, Hanoi City, Vietnam. Tell: +84-4-38634597/ Fax: +84-4-38632061/ Email: info@ctin.vn
- Contact Email: sale@ctin.vn
- Product support and demo: Phone: 0916842346. Email: ais@ctin.vn
Customers
The National Assembly of Vietnam.
Vietnam Posts and Telecommunications Group (VNPT) and member units.
PetroVietNam Technical Services Corporation (PTSC) and member units.
Vietnam Post Corporation (VNPOST).
Vietnam Steel Corporation and member units.
Vietnam Cement Corporation
...and many other units, departments and businesses.
Success lesson learned: deployment of the AIS system for VNPT
The AIS administrative information system version 1.0 was developed and deployed by the CTIN in the Main Office - VNPT from 2002 to 2004 and officially started operation in 2004 . The process of deploying systems, architecture, and software was only able to supply for approximately 30 units within the Corporate Unit and about 50 users. To meet the urgent needs of the corporation, since December 2010, CTIN has cooperated with the Information Technology Department of VNPT to conduct surveys, study inquiries, analyze the issues of the old system and sign the contract to upgrade the AIS into a complete system, with flexiblity and expandability along with the following key points:
Scope of application
Scope of deployment allows wide open access to provincial telecom, vertical companies, joint ventures, ... The degree of decentralization of the participating units allows for expanding in units, department, center, team; unlimited depth of hierarchy unit.
Policies, decisions, regulations of the system
Issue a complete set of instructions documentation to each specific user object, installation documentation, system administration. Issue policies, regulations for operating the system, associated with each role of the user in processing documents and work.
Features of the system
Integration with the Group's portal system, single sign on, facilitates the user in the simultaneous operation of multiple systems, in line with the Group's IT master plan. Regarding the workflow of processing documents: unify the entire Group, member units in a single and only trasferring process. The entire process is a closed cycle from the specialist sent to the board, from the team to the board, from the function to the Group leaders and vice versa. Multidimensional interaction between functional departments, units, agencies. Flexibility in declaration, definition of word processing flow, job report. Support for interaction with users, integration with SMS system that enables prompting of documents, new jobs, work due to processing; Assist users in handling the work assigned by leaders of the Group, leaders of the unit. Support creating documents and records for storage and archives.
Current AIS sytems of VNPT
| No. | Content | Peak time |
|---|---|---|
| 01. | Number of units | 6169 |
| 02. | Number of users | 32824 |
| 03. | Number of concurrent users | 1050 |
| 04. | Number of records per day | 68064 stored in DB |
| 05. | Number of visitors per year | ~ 2 million/year |
Data during the year:
| No. | Content | Peak time |
|---|---|---|
| 01. | Number of documents information processing | 10,634,175 |
| 02. | Documents capacity | ~700GB/year |
| 03. | Number of work information processing | 4,901,564 |
| 04. | Work capacity | ~30GB/year |